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Smart Update: Digital Centralization And The Modern Workplace

Smart Update: Digital Centralization and the Modern Workplace

Like so many others, you’re surrounded by countless types of smart devices. From smartphones, tablets and wearables to home energy use monitors, connected appliances, domestic robots and smart lighting. And, that’s just to name a few smart devices.

In the United States, there now are approximately 120 million smart speakers with intelligent personal assistants. That represents 78 percent year-over-year growth. And, it’s estimated unit sales of smart devices worldwide will exceed 3 billion annually during 2019.

In preparation for a world where virtually all electronic devices are connected and integrated into complex smart ecosystems, many organizations have started to consolidate their technology resources in a process called digital centralization. And, their employees are happy about that technology shift.

What is digital centralization?

Digital centralization, sometimes also called information technology (IT) centralization, is a reaction to the steep growth of smart devices and trends, such as bring your own device (BYOD) and IT consumerization. Digital centralization consolidates technology resources into one source, creating a single, holistic digital experience. This opposes managing multiple disjointed experiences.

Consumers crave digital centralization. It enables them to manage everything from a single central location.

Meanwhile, organizations are quickly becoming aware of how digital centralization can save them money by improving security, increasing employee productivity and making data management easier. When correctly done, digital centralization empowers employees to seamlessly work from anywhere, blurring the lines of the traditional workplace.

How is digital centralization creating a smarter workplace?

Digital centralization makes daily activities simpler and faster by connecting various devices under a single, unified platform. When all your data resides in a single location and is accessible from anywhere, your employees can effortlessly retrieve accurate information, without generating copies of identical files.

As such, digital centralization decreases your organization’s data redundancy. It also potentially saves a lot of valuable storage space on your business networks.

Besides, it’s widely known that IT complexity is the worst enemy of data and network security.

When all your organization’s devices are connected under a single platform, and the systems are streamlined, your business can more efficiently protect itself from costly data breaches and other malicious cyber threats. You can, for example, painlessly control who can access business data, without ending up entangled in messy permission management.

An employee working for your organization, which mastered digital centralization and built a smart workplace, can wake up in a hotel room 1,000 miles away from headquarters, then read messages from colleagues, as well as catch up on daily tasks, internal announcements and notifications from applications like Salesforce. And, it’s like your employee never left the office.

After a meeting with a foreign business partner, your employee can then use his or her smartphone to complete a project milestone. Afterwards, conduct a quick video conference with the team back home. Regardless of which device is being used and from where.

That said, digital centralization has some potential downsides. By establishing a single point of access to your  information systems and data, digital centralization can detract from your organization’s agility and ability to quickly adapt to changing business needs.

With a streamlined IT team, your organization may also find it more challenging to react to sudden bursts of demand for certain aspects of IT. That could even compromise technology and team performance.


As smart, connected devices become increasingly popular, the importance of digital centralization will only grow.

Your organization can improve security, simplify administrative tasks and make data management easier by providing your employees with a convenient way to manage everything from a single central location.

But, it’s paramount to approach digital centralization so it doesn’t stand in the way of business growth and stifle agility.

Partnering with a managed IT services provider like Vology can help accomplish those outcomes, as well as streamlining your IT team and overcoming any digital centralization challenges, while making your organization more agile and adaptive to needs spurring business growth.